Academic Regulation
TRANSFER STUDENTS
Those categorized as transfer students are:
- Students who change study programs within the University (internal transfer). These transfers can occur between majors and between specialization within a major or faculty after the first or second semester only. These transfers can be executed as long as the student fulfills the academic requirements established by either the government or the university.
- Students from other higher education institutions either in or outside the nation, who are transferring to PU (external transfer). PU can admit transfer students from other institutions of higher education as long as such students fulfill the requirements established by the government and PU. Transfer should spend at least 2 academic years at PU.
ACADEMIC LEAVE
Academic leave releases the student from the obligation to follow academic activities and is not counted in the student's length of study. Academic leave is the students right to be exempted from academic activities.
The prerequisites for academic leave are:
- The student is registered as a PU student.
- He or she has already been issued a student identification number as a registered student.
- He or she has been attending the study program for at least two consecutive semesters.
Procedures for academic leave are
- The student must secure a form for Academic Leave from the Academic Office and ask the approval of the appropriate dean/department.
- The time limit for student academic request leave ends with the dropping/adding period.
- Students who have requested academic leave but are still attending lectures will not have payments refunded.
- Academic leave is permitted for a maximum of two semesters with the following conditions:
- The duration of the requested academic leave must be at least one semester.
- One cannot take academic leave for more than two consecutive semesters.
INACTIVE STUDENTS
Students who have finished their academic leave but do not register, and students who do not register on time, are assumed to be no longer PU students and are classified as inactive students. If a student classified, as "inactive" wants to be reinstated as an active student, he or she has to fulfill the following requirements:
- Submit a letter to the Rector requesting reinstatement as an active student before the registration period.
- The request has to be submitted during the registration period.
- If the request for reinstatement is approved, the inactive period will be included in the student's length of study.
- If the inactive period exceeds two semesters, the validity of grade courses previously completed may be reviewed by the faculty.
REINSTATED STUDENTS
Reinstatement is readmission of students who have been on academic leave who wish to rejoin the same faculty/department/study program. Regulation reinstatements after the academic leave are as follows:
- The student has to submit a request directly to the appropriate Dean, together with a copy of the academic leave.
- Requests for reinstatement have to be submitted to the Dean before the end of the registration period.
- After receiving the approval letter, the applicant has to register and fulfill all administrative obligations.
- Grades entered on the student's transcript of records prior to academic leave will still be valid.
MENTORSHIP
Mentorship consists of consultative activities between students and academic counselors, which occur from time to time during the semester.
The academic counselor is a lecturer who has at least two years teat experience, is appointed by the dean/director, and is given the responsibly guide and counsel a group of students so that they can maximize the leas outcome and complete their study on time:
- Guiding, monitoring, and motivating students study activities, include:
- Satisfactory progress in lectures
- Techniques to follow lecturers effectively
- Effective study methods
- Methods of searching literature
- Recording study progress
- Giving assistance, guidance, and counseling in situations when student are faced with learning difficulties and other problems.
EXAMINATION
Definition and Examination System
Examination is a scheduled academic activity and must be executed, it is a measure of the success of the teaching/learning process.
The execution of examinations is intended to:
- Evaluate whether the students have understood or masterec discussion material presented in the lectures.
- Classify students into several groups according to observed ability.
- Examinations may be either written or oral, in the form of questions, seminar, assignments, essays, or other forms according to the subject and the special objectives, which are to be achieved.
- The measure for study success will be more accurate if the evaluation is done more frequently, but the execution of the examination may not disturb the lecture schedule.
Types of Examination
At President University there are two types of examinations:
- Semester tests
Semester tests are comprised of two parts: the mid-semester test and the final examination. The mid-semester test is given after completing several discussion topics while the final examination is executed after all lecture material has been given for the semester. Final exam here includes the exam for short semester classes (if scheduled). There is no mid-semester test in the short semester. The mid-test and final tests are scheduled on the academic calendar that is announced to the students. - The Final Project Examination
The final project examination is a form of final examination, which has to be taken by students in order to finish a study program. The nature of this test is holistic, covering all disciplines related to the field. The test is based on the thesis or final project materials, which have been completed according to the guidelines for the thesis/final project decided by the faculty. The comprehensive test is organized each semester and is publicly announced to the final year students.
Responsibility
- All faculty/Academic Supports have the obligation and are fully responsible for the execution of the tests.
- The comprehensive test/final project committee and the dean form the examination team.
- Who conducts the exam? A lecturer should personally conduct his/her examination and should be in his/her classroom for the full duration of the examination. Any substitution for conducting an examination should be with prior authorization of the Registrar and Head of Academic Affairs.
TEST RULES FOR STUDENTS
- Students must obtain the clearance from Academic Office before the Final Examination and get the approval of the department as required in the clearance.
- General Regulations
- Lecturers will issue/inform the students who are not fulfilling the requirements for exam. Students have the responsibility to check this information and fulfill the requirements prior to exam.
- Students have to be present ten (10) minutes before the test begins.
- Students should only enter the class after the proctors allow them so
- Students can only start the exam after the proctor tells them to do so.
- Students who come late may be allowed to take the test without extending the time of the test.
- Students who are in the test room are not allowed to leave the room after distribution of the test materials.
- Students are only allowed to bring equipment or materials approved by the test committee.
- Students who violate the test rules will automatically get a failing grade in the subject.
- Students have to sit in exam room according to seating arrangement.
- All mobile phones should be off.
- NON - COMPLIANCE: Students have to follow all exam rules. The proctors have the authority to put note on the student answer sheet and examination report if the student violates any rules.
- No exemption for students: No student shall be exempted from taking the final examination in any subject.
ACADEMIC SUPPORT
- Academic Support refers to the ones who organize and prepare support for examination.
- The roles and responsibilities of Academic Support are as follows:
- Confirming test date and due date of exam paper 2 weeks prior to exam date.
- Checking the compliance of each student administrative manner as a requirement for mid-test/final-test.
- Collecting/Organizing exam papers submitted by examiner and preparing copies for exam. Exam board has responsibility to ensure the security of exam material (no information leaking).
- Arranging schedule for proctors. All proctors have to be clear with their roles for the exam.
- Being responsible for room arrangement/schedule.
- Assigning one exam coordinator on every exam day, to make sure that examination runs smoothly. Exam coordinator has to check every room from time to time.
- Making sure that sound systems is installed in the big classroom
- Checking whether all clocks in the classroom are properly set up
- Distributing exam papers and administrative forms to proctors before the start of the exam.
- Collecting examination report from proctors after exam
- Collecting examination score/grading report from examiner two weeks after exam
- Preparing examinations recap for mid/final exam and prepare Grading Report after final examination. Individual student's grade should be reported to the student's parents at the end of each semester. Examination Recap to be reported to VP Academic, Deans, Department Heads and Lecturers should be reviewed.
EVALUATION
Evaluation is the process of measuring student study results for each subject in each study program during each semester. The objective of evaluation is to measure important aspects of achievement,whether it is cognitive, effective, or psychomotor. A grade is the ordinal measure, which illustrates student's study results. The person authorized to give and to decide a student's grade is only the lecturer, the person responsible for the course, the examination instructional staff, and / or the examination committee team.
Evaluation Assessment
Evaluation elements for measuring student performance are:
- Final examination
- Mid semester test
- Projects
- Assignments
- Short quizzes
Examination (Mid/Final)
- Type of examination/test: Can be project assignment and/or presentation, written test, verbal test, or take-home test (Decided by examiner)
- Type of question in written test: Short answer, essay, problem solving/cases or combination of those (decided by examiner). Multiple choice type of test should be avoided as much as possible.
Result, Grading and Scoring
How to expedite the result process and checking for accuracy.
- Examiners should prepare the correct answer for each problem in the exam paper and should inform the students after the exam
- Scoring/marking should be clarified in the exam papers. The marking should be allocated based on priority of expectation from students (ex: problem solving, difficulties, memorizing, conceptual knowledge etc).
Grade
The grade for each course entered on the student's result card (SRC) is the accumulation of grades as the result of weighting evaluation elements of each course.
Weight is regulated as follows:
- The weight for a final examination: 30% - 60%
- The weight for a mid-semester test: 20% - 40%
- The weight for assignment and short quizzes for structured academic activities: 10% - 40%
- A faculty can make additional regulations regarding test rules, as long as they are not contrary to the general regulations.
Grading Policy
Grading is a symbolic way of proving a record participation of a student in the relevant experiences of a course. The quality of a student's performance in achieving the course goals is evaluated and recorded in the form of grades.
Grading is the sole responsibility of a lecturer
Grade is a subjective statement of the faculty member of the merit of student's performance in the course
Grade - Point - Average (GPA)
GPA is the level of the student's learning success for courses that have been taken and is indicated through a number taken to the second decimal. GPA is divided into semester GPA< i.e., GPA in one semester, and cumulative GPA, i.e., GPA over more than one semester.
The student's GPA is organized into the following categories :
GPA of 3.90 - 4.00 = Suma Cum Laude
GPA of 3.80 - 3.89 = Magna Cum Laude
GPA of 3.50 - 3.79 = Cum Laude
GPA of 3.40 - 3.49 = With distinction
GPA of 3.00 - 3.39 = Very Good
GPA of 2.50 - 2.99 = Good
GPA of 2.00 - 2.49 = Fair
GPA of 0.00 - 1.99 = Fail
| Grade | Score | Raw Score |
| A | 4.00 | 85 - 100 |
| B | 3.00 | 70 - 84 |
| C | 2.00 | 60 - 69 |
| D (Passing) | 1.00 | 55 - 59 |
| E (Fail) | 0.00 | < 55 |
GPA is the accumulation of the credits taken times the weight of each course divided by the number of credits taken that semester, with the formula:
total of (K x N)
GPA = ---------------
total of K
K = The credit weight of each course taken during the semester
N = The grade of each course
Combination of cumulative GPA and semester GPA for continuing student's study load is illustrated in the study load table.
In Addition to grades entered in the student's study result card, there may be some notes, as follows:
- IC = Incomplete, with evaluation elements not yet completed and delayed because grades are not yet submitted by the evaluator.
- WD/D = Withdraw or Dropped, because the student withdrew or was withdrawn from the course and dropped because the student failed to comply with the academic requirements such as excessive absences.
- X = Student who did not take the final examination in a subject. He May take the make-up examination to remove gXh grade; otherwise it automatically becomes F (Failed).
- INC = students who failed to comply with certain requirements prescribed by the lecturer of the class, such as presentation, term paper, project, make-up work/assignments and other requirements but who attended regularly his classes and took the final examination. The reason for the gINCh grade should be written on a separate sheet and attached to the Report of the final Grades/
- For completion of gIncompleteh grade, no fees shall be charged to the students, and therefore no fees shall be paid to the lecturer concerned.
- DRP = Student who dropped the subject after midterm examination but before one month period immediately proceeding the final examinations and has satisfactory class standing; however, if his class standing is unsatisfactory, he is automatically given a grade of F (Failed).
- W = Student who dropped the subject at any time prior to mid-term examination.
- Please refrain from porting grades in the university premises. All grades will be distributed only by the Academic Department.
Length of Undergraduate Study Program
The allowed limit to the length of study in the undergraduate program is 14 semesters time excluding academic leave.
Drop Outs
A student is considered as a drop out if he or she does not fulfill the academic requirements within the limits of the length of study. Afterwards, he or she is not allowed to continue and has to resign from faculty or major.
Factors which cause drop outs:
- The student has 14 semesters limit of study length
- The student failed to achieve the minimum credits within the study period, to wit:
- At the end of first four semesters, the student failed to achieve at least 30 credit units and has a cumulative GPA of less than 2.00
- At the end of the four semesters, the student failed to achieve at least 75 credit units and has a cumulative GPA is less than 2.00
- Student who incurs 3 failing subjects per semester will be automatically dropped from the university
- Student in scholarship program who incurs 1 failing subject will be automatically dropped from his/her scholarship program
Re - sit Examination
University policy states that re-sit examinations will only be given to:
- Sick student during the examination period
- Student who failed to settle his/her financial obligations
- Student who were unable to report to University due to unforeseen events such as typhoons, flooding or other natural calamities
Academic Sanction
Academic sanction is disciplinary action towards the student who disturbs the campus order, violates the administrationfs policies, or breaks academic rules.
The forms of academic sanction are:
- Banned from the classrooms, laboratories, and test rooms
- Prohibited from attending lectures, laboratory practices, and tests or a certain period
- Reduction of a test grade
- Cancellation of the thesis or a final assignment
- Cancelled examination results and automatic F grade
- Turned over to the police
- Expelled from the University and/or Student Housing
The officers who are authorized to give academic sanctions are:
- The lecturers or person responsible for the subject or the examination team/committee for sanctions 1 - 3.
- Program head and Deans for sanctions 1 - 5
- Rector, Vice Rector I, II and III for sanction 1 - 7